EZOfficeInventory assigns an Item # to every item that you add to your account. This can also be referred to as the Asset # and Inventory #, depending on the context. The first item that gets added is #1, the second is #2, and so on.
We’ve also designed a special field called Asset Identification Number (AIN) for businesses who have their own sequence numbers. To enable this, go to Settings –> Advanced Settings –> AIN Options –> Use Asset Identification Number (AIN).
With this option enabled, you can select the checkbox to ‘Make Asset Identification Number (AIN) Mandatory’ to ensure users cannot create or edit items without a primary identifier. This will ensure all items have a serial number associated with them at all times.
Note: You must ensure all existing items have an AIN associated with them, or you will be unable to enable the option to make AINs mandatory:
Some key features of AINs are below:
- AINs are unique to every item.
- You can type in @ followed by an AIN in the Search Bar to go directly to the details of the relevant item and take necessary actions.
- AINs can be used in Barcoding (Read More).
- Your item listing can be customized to show AINs instead of the Item #.
- Items are also referenced by their AIN in all alert emails.
If you have more than one serial number to refer to an item, you can always add a text field custom field (under More –> Custom Fields –> Items –> Add Custom Field). These custom attributes also appear in the search results.
You might find it helpful to read about scanning existing barcodes using the mobile app.