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At EZOfficeInventory, we are committed to providing an unmatched support experience. Here’s how to get in touch:

  2. Blog – great place to start off and read about our existing and upcoming features
  3. Feature Request – we want our community to be involved in helping us define the product roadmap. Placing feature requests here allow for others to view and vote on them

FAQs of EZOfficeInventory are listed below

Procurement/Vendor Management

Working with Purchase Orders [Video]

The video covers the following:

  • How to create a Purchase Order.
  • How to communicate with vendors and generate documentation.
  • How to automatically update the system with items received.

To learn more, visit EZOfficeInventory’s YouTube Channel.

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How can I set a default reorder quantity for each asset stock and inventory item?

Companies have different ways to reorder quantity for different items. Some like to order a quantity that will bring the item to its required threshold. Others practice a fixed formula or even define a fixed value for each item. No matter what your use case may be, EZOfficeInventory has a solution for reordering stock quantity.

For seamless replenishment, you can now specify a default reorder quantity for each asset stock and inventory item in EZOfficeInventory.

To do this, go to the item’s details page –> Click ‘Edit’ –> Extended Information –> Define ‘Reorder Quantity’ here. Hit ‘Update’.

define reorder quantity

What happens next? So whenever you add such an item to a purchase order, the quantity to be ordered is reset to its defined reorder quantity. As you can see the quantity specified in the PO pricing table below is set to ‘12’ which was defined as the reorder quantity (as shown in the image above). This quantity can be edited if required.

reorder quantity on PO page

You can also show the ‘reorder quantity’ field in all your asset stock and inventory reports, and their respective modules in custom reports.

You can choose to hide this field in stock items detail pages. Learn more.

Read more

How To Request Inventory Stock In EZOfficeInventory

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How can I delete a Purchase Order in EZOfficeInventory?

You can delete a Purchase Order considering it is in a drafted or void state. To do this, go to More –> Purchase Orders –> Click a Purchase Order (Drafted/Void). From the Purchase Order details page, hit the ‘delete’ button.

deleting a purchase order

If it’s a drafted PO, you can clone, delete and void the PO at this stage, as well as add items or edit any details you’d like.

For scenarios where you want to delete a completed PO, you’ll first have to mark it void. As mentioned above, a PO can only be voided when it is in the Drafted or Completed state.

Please note that deleting or voiding a PO will remove all references to the PO from the system, including reports. Items that were created through a PO must be first deleted or retired before the PO can be made void, and then deleted.

You cannot delete multiple Purchase Orders in a single go.

Learn more: Managing Purchase Orders in EZOfficeInventory

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