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Placeholder Options in EZOfficeInventory’s Custom Emails

You can use EZOfficeInventory to send alerts to yourself and your team members based on specific actions. These alerts can also be customized. Learn more about doing that here.

You can use placeholders to add even more dynamic detail to your emails. Below, we’ve outlined a complete list of all possible placeholders based on the specific alert. While this is a complete list, please note that some placeholders may not be available for certain emails based on your workflow.

My Alerts Placeholders Alert Type
User Registration – Non-login Recipient Name, Company Name, User Email Address, User Phone, Notifications Permission Link, Terms Of Service Link, Privacy Policy Link Confirmation Alerts
User Registration – LDAP Recipient Name, Company Name, User Email Address, User Phone, Notifications Permission Link, Terms Of Service Link, Privacy Policy Link Confirmation Alerts
User Registration – SAML Recipient Name, Company Name, User Email Address, User Phone, Notifications Permission Link, Terms Of Service Link, Privacy Policy Link Confirmation Alerts
Vendor Registration Vendor Name, Company Name, Vendor Email Address, Vendor Phone, Terms Of Service Link, Privacy Policy Link Confirmation Alerts
Checkin Approved by Administrator – Item Recipient Name, Company Name, Asset Name, Checkin Approved By, Checked In From, Custom Attribute Values Checkin / Checkout
Checkin Approved by Administrator – Cart Recipient Name, Company Name, Cart Number, Cart Number With Link, Checkin Requested By, Checkin Approved By, Description, Destination Location, Cart Identification Number, Custom Fields Values Checkin / Checkout
Checkin Denied by Administrator – Cart Recipient Name, Company Name, Cart Number, Cart Number With Link, Checkin Denied By, Checkin Requested By, Description, Destination Location, Cart Identification Number, Custom Fields Values Checkin / Checkout
Checkin Approval Request – Cart Recipient Name, Company Name, Cart Number, Cart Number With Link, Checkin Requested By, Description, Destination Location, Cart Identification Number, Custom Fields Values, Custom Fields Values Checkin / Checkout
Checkout Recipient Name, Company Name, Asset Name, Checked Out By, Checked Out To, Checkin Due On, Checkout Comments, Checkout Location, Custom Attribute Values, Custom Fields Values Checkin / Checkout
Extend Checkout Recipient Name, Company Name, Asset Name, Checkout Extended By, Checked Out To, Checkin Due On Checkin / Checkout
Checkin Package Recipient Name, Company Name, Package Name, Checked In By, Package Assets, Checkin Comments, Custom Attribute Values Checkin / Checkout
Package Checkout Recipient Name, Company Name, Package Name, Checked Out By, Checked Out To, Package Assets, Checkin Due On, Checkout Comments, Checkout Location, Custom Attribute Values Checkin / Checkout
Checkin Approval Request – Item Recipient Name, Company Name, Asset Name, Checkin Requested By Checkin / Checkout
Checkin Request Recipient Name, Company Name, Asset Name, Checkin Requested By Checkin / Checkout
Checkin Denied by Admistrator – Item Recipient Name, Company Name, Asset Name, Checkin Denied By, Checkin Requested By Checkin / Checkout
Checkin due today Recipient Name, Company Name, Assets Information Checkin / Checkout
Checkin due in <some_number> days Recipient Name, Company Name, Assets Information Checkin / Checkout
Cart Reservation Recipient Name, Company Name, Cart Number, Cart Number With Link, Reserved For, Action Taken By, Reservation Starting Date, Reservation End Date, Description, Destination Location, Cart Identification Number, Custom Fields Values, Comments Checkin / Checkout
Reservation Request Recipient Name, Company Name, Reservation Requested By, Asset Name Reservations
Cart Reservation Recipient Name, Company Name, Cart Number, Cart Number With Link, Reserved For, Action Taken By, Reservation Starting Date, Reservation End Date, Description, Destination Location, Cart Identification Number, Custom Fields Values, Comments Reservations
Recurring Service Pending Recipient Name, Company Name, Service Name, Recurring Service Assets Information, Pending From Services
Service Completed on an Asset Recipient Name, Company Name, Asset Name Services
Service Extended for an Asset Recipient Name, Company Name, Asset Name Services
Service Started on an Asset Recipient Name, Company Name, Asset Name Services
Service Record created Recipient Name, Company Name, Asset Name Services
Service Completion Due on an Asset Recipient Name, Company Name, Assets Services
Comments on Services Recipient Name, Company Name, Commented By, Service Type With Link, Asset Name, Comment Services
Service Pending in <some_number> days Recipient Name, Company Name, Service Title, Service Description, Components, Service Pending Date, Service Created By Services
Service Completed on a Package Recipient Name, Company Name, Package Name, Package Assets Services
Service Extended for a Package Recipient Name, Company Name, Package Name, Package Assets Services
Service Started on a Package Recipient Name, Company Name, Package Name, Package Assets Services
Reactivating Asset Recipient Name, Company Name, Asset Name, Activated By Items
Deleting Asset Recipient Name, Company Name, Assets, Action Taken By Items
Retiring Asset Recipient Name, Company Name, Asset Name, Retired By Items
Scanning Asset Label Recipient Name, Company Name, Asset Name, Scanned By, Ip Address, Scan Time, Scan Geo Location, Scan Location On Map Items
Low Stock Threshold Alert Recipient Name, Company Name, Inventory Name, Inventory Net Quantity, Sold Quantity, Threshold Limit Items
Request for Stock Recipient Name, Company Name, Order Numbers, Order Numbers With Links, Number Of Days Items
Location Based Threshold Alert Recipient Name, Company Name, Inventory Name, Inventory Net Quantity, Sold Quantity, Location Based Threshold Limit, Location Name Items
Sale/Purchase Inventory Recipient Name, Company Name, Order Quantity, Order Total Price, Ordered By, Order Date, Order Location, Comments, Inventory Name, Group, Sub Group Items
Transfer of Stock Recipient Name, Company Name, Asset Name, Previous Location, New Location, Quantity Transfered Items
Audit Completed Recipient Name, Company Name, Audit Completed By, Asset Name Items
Audit Requested Recipient Name, Company Name, Asset Name, Audit Request Sent To, Audit Requested By Items
Items Pending Delivery Recipient Name, Company Name, Purchase Order Number, Order Created By, Delivery Date, Delivery Location, Vendor, Description, Confirmed By, Custom Fields Values, Purchase Order Line Items Purchase Orders
Request Denied Recipient Name, Company Name, Purchase Order Number, Order Created By, Delivery Date, Delivery Location, Vendor, Description, Requested By, Custom Fields Values, Purchase Order Line Items Purchase Orders
Request Approved Recipient Name, Company Name, Purchase Order Number, Order Created By, Delivery Date, Delivery Location, Vendor, Description, Requested By, Custom Fields Values, Purchase Order Line Items Purchase Orders
Request Stock Recipient Name, Company Name, Purchase Order Number, Order Created By, Delivery Date, Delivery Location, Vendor, Description, Requested By, Custom Fields Values, Purchase Order Line Items Purchase Orders
Items Received Recipient Name, Company Name, Purchase Order Number, Order Created By, Delivery Date, Delivery Location, Vendor, Description, Received By, Custom Fields Values, Purchase Order Received Line Items Purchase Orders
Marked Complete Recipient Name, Company Name, Purchase Order Number, Order Created By, Delivery Date, Delivery Location, Vendor, Description, Completed By, Custom Fields Values, Purchase Order Line Items Purchase Orders
Work Order Completed Recipient Name, Company Name, Work Order Number, Title, Due Date, Assigned To, Reviewer, Priority, Cost, Work Order Description, Created By, Created On Work Orders
Work Order Started Recipient Name, Company Name, Work Order Number, Title, Due Date, Assigned To, Reviewer, Priority, Cost, Work Order Description, Created By, Created On Work Orders
Reviewer Selected Recipient Name, Company Name, Work Order Number, Title, Due Date, Assigned To, Reviewer, Priority, Cost, Work Order Description, Created By, Created On, Reviewer Selected By, Reviewer Selected On Work Orders
Assignee Selected Recipient Name, Company Name, Work Order Number, Title, Due Date, Assigned To, Reviewer, Priority, Cost, Work Order Description, Created By, Created On, Reviewer Selected By, Reviewer Selected On Work Orders

Posted in: Alerts

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